[CLUE-Admin] Admin Meeting Notes - 4/20

[Jeffery Cann]

Greetings.

I thought today's brainstorming session on the website, installfests, and the 
auction was really productive.  I enjoy talking about how we can contine to 
improve CLUE.  Everyone brings a different het important point of view to the 
discussions and I think we all benefit.  I know I do personally.  

Meetings like today are what makes it fun to be a volunteer for CLUE.  The 
result is that we all make CLUE a successful user group.  Finally, I 
appreciate everyone taking the time to meet and everyone's personal efforts 
to organizing and contributing to the lug.

Please let me know if I missed anything in the notes.  Some details about 
website will be taken to the CLUE-Dev list.  Details about the silent auction 
will go in to the document I will send out tomorrow.

Finally, if you have other ideas that were generated on the drive home, 
please email to clue-admin or to me directly.  For those that have a to do, 
item, please follow up with clue-admin when you have something to distribute.

Thanks!
Jeff

Date:  4/20
Time:  12 - 4 (BBQ -- Thanks Mike!)

Next Meeting:  May 5th or May 11th

In attendance
---------------
+ Mike Benavides (MA) - Special Events Coordinator
+ Dave Anselmi (DA) - Webmaster
+ Jef Barnhardt (JB) - Admin Emeritus
+ Lynn Danielson (LD) - Speaker Liason
+ Dave Price (DP) - Promotional Coordinator 
+ Kevin Cullis (KC) - Admin Emeritus
+ Jeffery Cann (JC) - President

Installfest
----------
+ Date:  May 18th or June 15th, hopefully at OMI.
+ We will have a disclaimer and fact sheet for installfest participants to 
sign.
+ Suggestion for a brief (20-30 minute) presentation 'What Is Linux?'.  We 
can present it twice during the installfest (e.g,. 11 am and 2 pm).
+ During future installfests, could we have an additional a hands-on training 
session, led by an advanced Linux user.

To do
+++++
- MB will post example disclaimer for installfest.
- JC will email Matt Porter to solicit advice on disclaimer.
- MB will work with KC to coordinate with Will @ OMI for dates and 
availability.


Silent auction -- raise money for a CLUE digital projector.
----------------------------------------------------------------
+ June 11th, regardless of auctioneer availability.
+ Discussion about the logistics of check in, silent auction, check out.
+ Final details to work out at an auction-only coordination meeting.
+ JB volunteered to be cashier and check in auction items
+ JC volunteered to check in auction items.
+ LD volunteered to coordinate auction inventory.

To do
+++++
- JC will summarize current steps for auction and deliver to clue-admin for 
review and improvements.  This will be the basis for the final details and 
will include all of the discussion points, agreements, and outstanding items.
- DP and JC will contact local linux businesses to solicit auction items.
- JC will follow-up with Roy Johnston about auctioneer availability.
- JC will email Mike Hammel about CLIQ printer donation.


Promotional coordinator
===================
Dave Price accepted the promotional coordinator position!

To do
+++++
LD and JC need to meet with DP (how about lunch?) to explain the details of 
the position and pass along any sage advice (mostly from LD!)·


Website Upgrade / Makeover
=======================
+ Jed Baer developed a prototype CLUE web site using phpweblog.  Thanks, Jed!
+ Board members previewed the prototype, majority liked the idea but others 
want to know about additional functionality not provided by a weblog:
   - Web site discussion -- support if tied to email lists.
   - Classified ads
   - Admin tracking:  prize inventory, presentation archive, book reviews
   - Speaker suggestions.
+ Given the additional items that are important to the admins, we decided to 
hold off on a web site makeover.
+ Before we change the site, we will ask CLUBies to fill out a survey to 
indicate desired functionality.

To Do
+++++
+ JC will write a 10 question web site survey and publish it to the CLUE home 
page.  Announce survey at meeting, run until end of May.
+ JC will call a clue-development meeting the results of survey ends.
+ CLUE-Dev will look for alternative software, esp the software used by Ars 
Digita.  Are there open source content management systems available yet?  Can 
we extend phpweblog?  (More discussion on CLUE-Dev).